Assign RIVIAM user to programme
RIVIAM provides a scheduling service that allows clinicians to be added to schools & clinics. In order to do this, the clinician will need to be assigned to the correct immunisations programme in RIVIAM.
To assign a new user to an immunisations programme, click on the programme (e.g. Flu) and then People (on the left-hand side). Type the person’s name into the lookup box and click ‘Confirm’.
Update a clinician's schedule
The scheduling interface can be used to record the working patterns of clinical staff. RIVIAM will then only allow clinicians who can work in an area and at a certain time of day to be allocated to a school or clinic.
To update a clinician’s schedule, select the clinician name under ‘Person list’ then the dropdown next to ‘Details for person’ and click 'Working days and hub'. Select their available working days and times (AM, PM and Evenings) and Hub locations.
Create a clinic session
To create a clinic session, click ‘New session’ under ‘Schedule clinics’ (on the left-hand side menu) and fill in the form with the clinic details.
- Date of clinic
- Estimated cohort
- Whether the clinic is bookable or not
- The time of the session.
Making a clinic bookable makes available additional functionality to allow parents/guardians to book an immunisation centre ad timeslot, as part of the eConsent form process. This is described in more detail in section 3 of this Guide.
Allocate a clinician to a clinic
To allocate a clinician to a clinic, click on the clinic schedule for a school e.g. Newbridge School on 30th December at 8:00 – 12:30. Select ‘Clinic people’, then Drag and drop the clinician name from 'Available people' to 'Allocated people'.