When it comes to setting up clinics for iPads, there is an important factor to remember, which leads to two different approaches that you can take.
What determines the approach you take is that the referral list is automatically downloaded to the iPad 48 hours before the clinic is set to take place. After this time, any consents that are received, or any triage inputs that take place, won't be visible to the clinic users.
If you want to set up clinics well in advance of them happening, then you need to ensure that you stop consents being submitted 3-4 days prior to the clinic. This gives you 1-2 days to do any triage, before the clinic is automatically downloaded (48 hours before the scheduled time for the clinic).
If you want to be able to carry out triage within 48 hours of the clinic, then you need to make sure you don't set up the clinic until you have finished doing your triage. We recommend that you turn off consents 48 hours before the clinic is happening. Then you can carry out triage, and once complete you then set up the clinic on RIVIAM. As this will be within 48 hours of the clinic happening, the referrals will be downloaded straight away.
To stop consents being received, you do that at the school level, in the home page for a given school (see below).
On the right hand side, in the Immunisation Management window, you can see "End date for the current session". Today is 4th October and we have set the end date as 8th October, with consents due to stop being received 2 days before.
This means that on 6th October, anyone trying to fill in an econsent form for this school will get a message that "the school programme is now closed".
Clinic setup is as described in the first article in this section.