This is the section where School Administrators can upload class lists or files to share with the Immunisations Teams.
Figure 1: Select File to Upload
To upload a file, please select the school year from the drop-down menu then select the button "Select File to Upload". This will access the files on your device. Select the file you would like to upload. The file will upload as follows:
Figure 2: Upload File
RIVIAM accepts all formats, word doc, docx, and pdf. Please ensure that the size of the file does not exceed 5MB in size.
If the user would like to cancel the upload, please select "X".
If the user would like to proceed with the upload, select the button "Upload File".
A pop-up window will appear with the message "Uploaded successfully".
Please note: A new functionality will be added shortly that will allow RIVIAM to match the consents received against the class lists. The class list will have to be in a format that RIVIAM can read. A template in the correct format of the class list is available for download.
It is possible to upload the class list in a different format however these will not be matched against the consents received, identifying those parents that have yet to submit a response. When the user uploads a file not in the recommended format for matching a pop-up message will appear for the user.
This section displays the files that the school and the Immunisation Team have uploaded.
Figure 3: Files uploaded by school year
Select the school year and this will display the files uploaded for that particular school year. This will show the date and time of the file upload, who the file was uploaded by, the name of the file, the file status and if it was in the correct RIVIAM format. For example:
Figure 4: List of files uploaded
If the user selects the Download button, they can download and view the document.