When setting up clinics for iPads, there is an important factor to remember, which leads to two different approaches that you can take.
What determines the approach you take is that the referral list is automatically downloaded to the iPad 48 hours before the clinic is scheduled to take place. After this time, any consents that are received, or any triage inputs that take place, won't be visible to the clinic users.
1. Setting Up iPad Clinics when The eConsent Link is Still Open
If you want to set up clinics well before they happen, you need to ensure that you stop eConsents from being submitted 3-4 days before the clinic. This will give teams 1-2 days to complete triage before the clinic list is automatically downloaded (48 hours before the scheduled date for the clinic).
Please note that you will not be able to change the clinic list or add/remove children once the list has been downloaded to the iPad.
2. Setting Up iPad Clinics, After The eConsent Link is Closed and Triage Has Been Completed
If you want to continue to receive as many eConsents as possible and continue to triage within 48 hours of the scheduled clinic, do not set up the clinic until you have finished doing your triage. We recommend that you turn off consents at least 48 hours before the clinic is scheduled. This should allow enough time to carry out triage, make any last-minute changes if required and set up the clinic on RIVIAM. As this will be within 48 hours of the scheduled clinic date, the complete list of referrals will be downloaded to the iPad straight away.
How To Stop eConsents From Being Received.
First, Select the School:
This will open the following School Homepage.
On the right-hand side, in the Immunisation Management window, you can see "End date for the current session". So, for example, today is 4th October, and we have set the end date as 8th October, with consents due to stop being received two days before.
This means that on 6th October, anyone trying to fill in an eConsent form for this school will get a message that "the school programme is now closed".