Manage cohort
This section displays:
- The academic year
- The school year
- The cohort for that school year
- And each School-Age Immunisation programme that the Immunisation Team will provide (Flu, HPV, DTP and Polio if applicable).
Figure 1: Manage Cohort Section
Where parental consent has been received, the user will see how many parents or carers have submitted consents on behalf of their children and the percentage of responses against the overall cohort. For example, in the Flu programme above, 3 consents have been received for Reception, which is a response rate of 9% of a cohort of 35.
List of the parental responses to the immunisation programme
The School Administrator will look at the school year and the relevant immunisation programme. Select the number in the program, and a pop-up window will appear as follows:
Figure 2: Class list
The list will provide details such as the child’s name, date of birth, parental consent (depending on the healthcare provider's policy), the date the response was received and if the child still has an outstanding vaccination. 'Outstanding' means that the child has a 'yes' consent from the parent or carer to receive the vaccine and has not yet been vaccinated.
Figure 3: File downloaded
Please note: Some healthcare providers may have a policy that they cannot provide School administrators with information if the parent has consented or declined the immunisation. The consent column will not be visible if this is the case.
Set a cohort for the School year
Here, the School administrator can adjust the cohort size for any year group.
Figure 4: Set a cohort for the School year
Select the School year you would like to adjust from the drop-down menu, enter the cohort number and select update cohort.
Figure 5: Update Cohort
You will see a notification that your changes have been successfully updated.
Figure 6: Update cohort successful
Related Articles
Homepage and School page
After the login is successful, the School Portal Homepage will open. School administrators will see two sections. 1- Schools When the School administrator logs into the School Portal, they will see the school or list of schools that they have been ...How to edit School Portal user details
If the School Immunisation team needs to change any user details, select the user they need to amend and select "Edit": Figure 1: School Portal user list. A pop-up window will appear where it is possible to change the first name, last name and ...School Portal registration
The School-Aged Immunisations Team will invite the school administrator to register an account on the RIVIAM School Portal. When the email address has been added, RIVIAM will send the user a registration email. Please note: Should you have any ...What is the School Portal and what are its benefits?
The School Portal enables school administrators and immunisation teams to securely share class lists and easily identify where a parental response has been received. This will assist school administrators in preparing for immunisation clinics and ...How to invite a school administrator to register for School Portal
Once in the School Management, select the "Users" tab: Figure 1: List of School users. This will list any users who have been assigned to the School Portal for that school. To add a new user, select the Add new user button. A pop-up window will ...