How to update a vaccination status

How to update a vaccination status

 
If you need to amend a vaccination status (to given or not given or vice versa), please follow these steps.
Warning
Please note that changing vaccination status on Referral details will NOT update the vaccination status history.

How to update a vaccination status:

1- Via the consents received shortcut:
Go to the "Consents received" tab and select the record needed. You will see three horizontal lines. Select the option "Update Vaccination Status" from the drop-down menu and complete the form with the vaccination details.
 
Image: Consents received shortcut

2- Via the patient's record:

  1. Open the patient's record.
  2. Select the immunisations button on the left-hand side:
Image: Immunisations button

  1. In the Immunisation information Action box, select the arrows.
  2. Select "Update Vaccination status" from the drop-down menu:
Image: Drop-down menu. Select “Update vaccination status”

  1. A pop-up window will appear. Please note that if the child has already been outcomed using the mobile or the spreadsheet, the form will be prefilled with the previous outcomes recorded. If the child has a vaccination status “not processed,” the form will appear as follows:
    Image: Pop-up box. Select the options and fill in the details for the change.
  • Select each field on the form and select the relevant vaccination status, injection site, batch number, expiry date, clinic date and time. If you DO NOT know all the details of previous vaccinations given elsewhere, you can leave these fields blank.
    AlertIMPORTANT– Please ensure you add additional notes and the reason for the change, as this will be recorded in the vaccination history, timeline events and patient referral details.
     
    Image: Pop-up box. Fill in the details
 
To complete the changes, select "Submit", and a pop-up window will appear confirming that these changes have been submitted correctly:
Image: Success message


Vaccination History


You can check the recorded or updated outcome by checking the vaccination history.
  • Select the immunisations button on the left-hand side.
  • In the Immunisation information “Action" box, select the arrows.
  • Select "View vaccination history" from the dropdown menu:
  • Image: “View vaccination history” option.

  • A pop-up window will appear. Select the latest entry. This will give you all the details of the outcome recorded and by which clinician.

NotesPLEASE NOTE: Source is how the outcome was recorded. This can either be a spreadsheet, mobile or admin. Admin is where the outcome has been directly added via RIVIAM Web.
  • Image: Vaccination history details modal.

 
Timeline Events
A timeline will be added with the notes included when the vaccination status is updated.
 
Image: Timeline event example.
 
 
Referral Details
The Immunisation outcome referral details will be populated.
NotesPLEASE NOTE: If you need to change any details, please use the vaccination status. Updating this section will NOT update the vaccination history.


 
 
Careplus Spreadsheets
CarePlus spreadsheets will be updated when outcomes are recorded via the update vaccination status functionality.


    • Related Articles

    • How to update patients details

      How to update Referral Details for a patient Open a patient record and then click ‘Referral details’ (on the left-hand side): Image: Referral Details button Click on the details you would like to update, e.g. ‘Consent details’ and click ‘Update’. ...

    • Mobile: Update Immunisations information

      <br> Use these functionalities to make changes to consents on the day of the clinic using the mobile app, like in the RIVIAM web. We have introduced two new functionalities to facilitate this using the Mobile app: Update Vaccination Type ...

    • Where to find consents needing triage

      There are two views clinicians can use to determine which consents received need to be triaged. By programme across all schools By individual school or clinic 1. By programme across all schools To view consents received across all schools and what ...

    • Consents not appearing in the clinic spreadsheet or iPad

      The main reasons a referral won't appear in the clinic are: The consent has no vaccination records. This usually occurs because parents have completed more than one consent form, which is considered a duplicate consent. The vaccination records will ...

    • Patients page overview

      The Patients page enables you to search for a patient and provides shortcuts to your recently accessed patients and most accessed patients. To access a patient listed in the recently selected patients or the most accessed patients, please select View ...